IV. How to enter

IV. How to enter

Once you understand your account, and the items have been set up, from now on all you have to do is enter into whooing every time a transaction occurs. If you are constantly typing, skip to V. How to analyze.

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The sub-classification of items in the information system is items. However, there is no separate setting for the item. Each time a transaction is entered, it is designated according to the situation.

Definition of a transaction

Any change in money is a transaction. Money decreases, increases, moves, or all changes are trading. Transactions contain information about changes, i.e. when, where, how, why, and how much. If you keep track of these transactions, you are writing a household account book.

When to enter the transaction

If you go into a little more detail, you may be concerned about when to recognize changes in money. For example, if you sign a contract with someone, would a deal happen at the moment? Or does it have to be deposited in the bankbook? The criterion for dividing this is that accounting says accrualism and cashism.

Accurrenceism sees the moment when a contract for money occurs as the time to enter the transaction. Even if there is no money in the bankbook the moment you sign a contract with someone, you have already registered your assets as receivables, and you believe that you have generated profits. This way, you can check the balance of these accounts receivable and prompt you if there is no money in your account in the future. If deposits are made to the bankbook later, it is treated as a transaction in which money is transferred from accounts receivable to the bankbook without generating additional profit.

Cashism, on the other hand, is actually based on a situation where money comes into the bankbook-something real movement. In general, it is based on this cash principle. It is recorded only when money comes into the bankbook. Cashism is intuitive and convenient, but these days when payment methods and flows are complex, there is a lot of room for omissions.

In whooing, it is recommended to write a little more thoroughly based on accrualism, but you can use it as a cash note as you like. Or you can just mix them both and record it as accrual, sometimes cash.

The scope of the transaction

If I had to pay at the mart after shopping, would this be a transaction? Or was it just paying for multiple transactions at once? It is often unclear whether a transaction is a payment unit, a point of purchase, or an item of all the items you buy.

There is no correct answer to this. Just as you create criteria for categorization of items, you can divide them by the unit you want to understand (or search). If you break it down too finely, it's cumbersome to manage, and if it's too clunky to catch it comprehensively, you won't be able to get the details later.

Whooing recommends setting the range based on payment units. For example, when payment is made at a mart, the transaction is viewed as a transaction and entered as one transaction. However, if too much information is lumped together in this transaction, then you can enter each detailed transaction (based on cost items) and enter it. Conversely, if you had two payments and one payback for a reservation, you can add and subtract them all and treat only the final amount as a single transaction.

Transaction input

When a transaction occurs in real life, you have to enter this into whooing. Whenever a transaction occurs, you can connect to the mobile and enter it, you can enter the number of days before going to sleep, or you can collect and enter payment texts once a week like me.

The important point is to type steadily and without omissions. If something goes wrong, you can still correct it later, but if it's missing or interrupted, it's a bit more difficult to revive.

whooing provides methods to easily input external financial/card company/payment text data. Please refer to external input and automatic financial data input.

Components of a transaction

Above we said that a transaction is the flow of each money, and includes detailed information such as the cause and purpose of the money flow. The fields that actually correspond to this are as follows. The transaction input itself proceeds from the transaction input and all data input. Before entering a transaction, it is first necessary to understand why the information below is needed.

The date of the transaction

날짜 아이템(괄호) 금액 왼쪽/오른쪽 항목
언제 어디서 얼마나 어떻게/왜

It means when the transaction took place. You can include the time precisely, but inputting too detailed information may be tiring, so only enter the date value. The first date in the transaction is selected, and depending on the selected date, the items that can be selected from the left/right are different.

Only the items activated on the specified date are displayed in the list on the right. Please refer to the start/end date of the item.

Transaction item/client (parentheses)

날짜 아이템(괄호) 금액 왼쪽/오른쪽 항목
언제 어디서 얼마나 어떻게/왜

Specify information that represents the purpose of *where or why this transaction occurred. It is also a subconcept of an item in the information hierarchy. In other words, if there is Food Fee in the item, you can set a value such as Stock or Snack in this item. When you eat a 2,000 won hot dog, you can enter'snack' or'hot dog'. Then, when you look at the'Food Expenses' item later, you will see that 2,000 won is included as'Snack'.

There are some things to keep in mind when entering items. These item information are not set in advance, but the information at the level immediately below the item is classified. At that time, if you enter randomly, too many unnecessary subdivisions can occur. Therefore, it is recommended to enter the item information shortly and clearly. If you need additional information, separate them with parentheses and keep items neat.

Good example of item A bad example of an item
Snack (coffee x2)
Camping
Daily necessities
Gapdol
Repair tools (XN192-1, 2EA)
2 cups of Einspener with a friend
Camping equipment sales
Ladles, pots, and frying pens
Lending to Gapdol
2 repair tools XN192-1

Recognized as a customer

If the type of item is set as the account management item, the information entered in the item is recognized as the account. It is only used differently, but it should be short and clear in the same way as the item. This is because it distinguishes whether it is the same account or a different account based on the business name entered here like an item. If you entered'Gapdol', all transactions you enter later should also be named'Gapdol' to accurately measure the transaction details. If you enter'Gapdol', you will not be able to recognize whether the computer is the same customer. Please enter the same unconditionally and process additional information using parentheses.

For how to use a business partner, refer to business partners, pursuing strictness.

item suggestion list

The item/customer input field provides a function to easily enter the previously entered information according to the typed information. When you start typing letters, similar items among items/customers that were previously entered (within the last 18 months) are displayed. If you enter'coffee' often during a transaction, it will match just by typing a consonant, such as'ㅋㅍ'. You can click on the selection with the mouse, or use the key and on the keyboard.

Parentheses of an item

Parentheses are used to express additional information when entering items/businesses. When entering an item/customer, enter it with the ( opening parenthesis and ) closing parenthesis. Assuming that the item is'daily necessities' and the parentheses are'fountain pen', you can enter'daily necessities (fountain pen)' in the item/client field.

You can omit it if it is bothersome to enter the closing parenthesis. Both'Skewer' and'Skewer' are recognized the same.

automatic repeat input

This function is used when the same amount is repeated monthly for a certain period of time. Use symbols such as // or ** after the item and enter the number of months you want to repeat. For more information on how to use it, please refer to the automatic division input.

The amount of the transaction

날짜 아이템(괄호) 금액 왼쪽/오른쪽 항목
언제 어디서 얼마나 어떻게/왜

Amount refers to the amount of money spent on the transaction. Just write the traded amount as a number.

Minus amount

By default, the amount is entered as a positive integer. For example, when there is a transaction of Cash +/Bank- for 100,000 Won, even if 100,000 Won is moved on the contrary, the positions of the left and right items are reversed like Bank+/Cash- to 100,000 Won. Do it. In other words, in doubles bookkeeping, the flow of money is indicated through the designation of the left and right items, not the sign of the amount.

However, in special cases, you can create the desired flow through minus. For example, cancellation of expenses or cancellation of profits. In whooing (for convenience) costs are forced to appear only on the left and profits only on the right. So, if you want to cancel or partially deduct a certain cost or profit, you can proceed with minus.

To make the amount minus, you can simply put the -symbol in front of the number on the keyboard, or enter the -symbol on the virtual keyboard in the case of mobile, or click the leftmost part inside the amount box if there is no.

hidden calculator function

When you enter the four arithmetic symbols in the amount, there is a hidden function that automatically converts it to a result. If you enter a symbol such as 10+20 in the amount field, it is automatically entered as 30.

left/right of the transaction

날짜 아이템(괄호) 금액 왼쪽/오른쪽 항목
언제 어디서 얼마나 어떻게/왜

Think of it as specifying the cause and effect of this transaction. Or, depending on the interpretation, it may be the primary target of this transaction. It's about choosing which item the money came out of and into which item, or which item was increased and for what reason. Items can be selected for only those of the account set in advance in the environment settings.

In accounting, it is called debit/credit. In fact, this selection is a bit difficult, but in whooing, there is no big difficulty because it leads to situations that can be used a lot in individual situations.

Please refer to the below for detailed selection of left/right items by transaction type.

Memo of the transaction

In addition to the required values ​​above, a memo can be used if the user wants to additionally explain the transaction. The memo has no rules, and you can use it as a sort of diary or tagging for each transaction.

Transaction file

For each transaction, you can attach up to 5 receipts or reference materials per transaction (maximum 2MB per transaction). File formats are supported for common images, documents, some videos and zip files. If you enter through automatic recurring transactions, only the first transaction entered will be attached to the file.

All uploaded files are changed in size and quality appropriately for convenience and storage efficiency. It may also be automatically compressed further on the server after some time passes after uploading. The storage function is not an essential part of whooing, so it prioritizes whooing's management cost savings over the original one. Therefore, it is recommended not to use it for storing the original.

enter transaction

Entering a transaction is a very frequent and constant task, so you need to find a convenient method that works for you. Whooing provides several transaction input methods.

Method 1. Transaction input page

The most basic way is to use the transaction entry page in the menu. The transaction entry page shows the form of transactions that can be entered and the recently entered transactions immediately below. After typing, you can focus on typing while checking right below. For more information, please refer to Enter Transaction, Enter All Data.

Method 2. Quick input

You can call the input form by pressing the keyboard shortcut i key anywhere in whooing. If you're looking at reports and suddenly come to mind, you can type quickly without moving pages.

For an explanation of all shortcuts, refer to Shortcuts and Speed ​​Up.

Method 3. Awesomebox

Sometimes it is cumbersome to fill in form data sequentially. This is especially true for transactions that are repeated frequently. In this case, if you press the keyboard shortcut'a' anywhere on the page, Awesome Box will appear. Here, just type a word or amount as you think, and whooing will take care of tracking the existing transaction and completing it. For more information on how to use Awesome Box, refer to Awesome Box, Easy Input by Command.

Method 4. External input

Sometimes it is more convenient to load already existing financial data at once if you are entering a day or week. SMS messages that arrive at each payment, card homepage usage information, bank transaction history data, etc. can be retrieved, sorted and finished. External input can be called by pressing the shortcut o anywhere in whooing. For details, refer to External input and automatic financial data input.

transaction management

The entered transactions can be managed for each transaction or after selecting them all at once.

transaction selection

single choice

By default, each transaction is treated individually. When you move the mouse over the upper right corner of each transaction, buttons that can be edited and deleted are displayed. On mobile, you can access the menu by clicking the pull down button in the upper right corner.

multi-select

In the transaction history, click and drag as many times as you want with the mouse to select the range. Or click one by one empty space in the transaction to include or dissolve the selection. Likewise on mobile, you can select multiple by clicking on an empty space. Multi-selection is possible up to 60 at a time, and after selecting, you can batch re-enter, batch edit, and batch delete using the management button that appears at the bottom.

re-enter transaction

Re-entry calls a window where you can enter a transaction (using the [external input window] (/help/tips/outside)) and automatically places the selected transaction. In other words, it can be useful if you want to re-enter the transaction that was previously entered, or if you want to re-enter only a part of it.

change the order of transactions

Basically, all data of whooing is split only up to date, so you don't need to worry about the order of transactions on the same date. But nonetheless, you may want to modify it both visually and personally. At this time, you can modify the order within the same date by using this change order function.

modify transaction

Some information of the target transaction can be modified. In the case of multi-selection, only specific information (date or item only..) can be edited (in case of multi-selection, the display method is automatically changed).

delete transaction

Delete target transactions. Deleted transactions are automatically moved to the trash.

trash

This is a place where deleted transactions are temporarily stored for one week. In case of accidental deletion, you can call this trash bin to recover your transactions. The trash can be located at the top of the transaction entry page where transactions are displayed.

Input by type of transaction

When entering a transaction, the most confusing thing is the selection of left/right items. Date, item, memo, amount, etc. are just not difficult. However, the selection of items can be difficult because you have to think about the flow.

Frequent transaction types

If you don't know how to do double-entry bookkeeping about the left/right choice, it can hurt your head and get confused. However, if you actually use it, you can see that there is a certain pattern for the most commonly used transactions. Below are examples of left/right choices for frequently occurring trades. If you are not sure, you can just make a selection according to the table below.

Type left right
Generation of revenue
Assets +
Revenue
Incurred cost
Expense
Assets - 
Pay something with a credit card
Expense
Debt + 
Settlement of credit card payment
Debt - 
Assets - 
borrowing someone else's money
Assets + 
Debt + 
Repay someone else's money
Debt - 
Assets - 
Lend or receive my money
Assets + 
Assets - 
Account transfer, withdrawal, deposit
Assets + 
Assets - 
Set asset base amount
Assets + 
Capital + 
Set default amount of liabilities
Capital - 
Debt + 

Detailed explanation through examples

Let's see how to choose left/right with some examples.

Suppose you bought a hot dog on the street. Since it is related to food, the item was related to'food expenses', and the payment was made in'cash'. You can select'Food Expenses' and'Cash' from the items created by the user. I can't tell which one is left and which one is right, but it doesn't matter. You can select each one one by one, but if you try to select'Meal Fee', it is only on the left. On the other side (right) you have no choice but to choose'Cash'.

It is assumed that money came into the paycheck. It is related to profits, but there is a'salary income' item. And perhaps related to this will be the'main transaction passbook' which is an asset item. If you choose two items to choose from, you need to select the right and left as appropriate, but the'salary income' is only on the right. After selecting'Salary Income' on the right, only the left side remains, so the left side naturally becomes the'Main Transaction Account'.

In the two examples above, the choice was relatively easy because one was cost and one was revenue, and it only existed on either side. This time, let's assume the transaction is both an asset/liability.

It is assumed that you have withdrawn cash from your main account. You can see that the Main Transaction Passbook and Cash items are related. However, both items are on the left and on the right. If you look closely here, each item has a + and-sign next to it. In other words, as cash has increased due to the cash withdrawal event, Cash+ is selected on the left, and Main bankbook- is selected on the right.

Suppose you borrowed money from your friend, Cheol-soo. Cheolsu loaned me money by bank transfer, and the bankbook that the money came in is the'main transaction bankbook'. It is assumed that there is a'money to pay' item in the debt item. You can choose these two items according to your preference. Once the money has been borrowed, the Main Bankbook' has become +, so selectMain Bankbook+on the left, and since the amount of money to be paid has increased, selectPayback +` on the right.